Document Capture: How to Control Your Business Data

According to an AIIM survey, 22% of today’s businesses utilize at least five Enterprise Content Management (ECM) solutions while 52% use three or more. As organizations accumulate business content – be it digital or paper – most are storing this information across cloud storage, ECM platforms, file shares or even an e-mail system. Businesses, and their employees, are learning a tough lesson – without document capture, finding important information becomes time-consuming and almost impossible when it is scattered throughout different systems.

(Conquer this issue by watching the recorded webinar, Capturing Content in a Fractured World.)

For employees thrown into an unwelcomed corporate version of “The Amazing Race”, this frustrating experience prevents them from accomplishing important tasks that benefit the business or customers. Leaders seeking data to evaluate critical business operations are often stymied and forced to make decisions based on obsolete information.

document captureIn a recent webinar, Capturing Content in a Fractured World, we addressed the “why” behind this issue. Sometimes, end users are left to their own devices and chose the easiest storage solution available. In other cases, leadership has dictated a convention that wasn’t adopted by the entire organization.

What’s the solution to enabling users to capture and store content in a centralized place? Especially when different content handling policies and processes are concerned?

Consolidate the capture process.

Document Capture isn’t solely about scanning, but simplifying the way users safely contribute and store content. An optimal capture solution can import digital and paper documents, as well as e-mail, audio and even video originating from a variety of sources.  A smart document capture solution can recognize and extract key data and route content to workflows and systems for approval before routing to the correct destination.

Users don’t need to know where the content should be stored with KnowledgeLake’s document capture solution. The platform can connect with various repositories like Box, SharePoint and SharePoint Online, line-of-business systems and even homegrown systems to understand what information goes where, then routes accordingly. The platform makes the decision for your team — whether they are gathered within the same building, scattered across campus or dispersed globally — ultimately enabling them to work smarter.

Are you ready to gain control over your information and costs? Watch this recorded webinar.

Watch the webinar



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