SharePoint Content Management System: Pros & Cons

by Taylor Stroot on Apr 26, 2018

Adopting and enhancing a SharePoint content management system

The enterprise content management (ECM) industry was turned upside down when Microsoft released SharePoint -- its platform-based and truly scalable solution for ECM. While there is no doubt that SharePoint ECM adoption is on the rise, the question of whether it provides a true enterprise content management capability continues to be a popular debate.


The Pros:

SharePoint is deeply embedded within the workforce of organizations.

End users are already familiar with Microsoft. SharePoint has the same user experience as common Microsoft Office applications like Word and PowerPoint, so users feel comfortable adopting the familiar platform.

 

SharePoint content management is not new for a vast majority of companies.

Trying to start your own efforts to organize your SharePoint into a content management system is a daunting task. Luckily, there are many different companies and experts out there willing to point you in the right direction. Luckily, KnowledgeLake is full of SharePoint and content management experts read to take you under our wing.

SharePoint as a platform is easy to configure to fit your needs.

Microsoft designed SharePoint with collaboration and content management in mind. So if there is ever a platform out there that is already robust, familiar to users and customizable, it's SharePoint. The beauty of SharePoint is its many different options for collaborating and storing documents, meaning you can tailor it to fit your organization's needs.

The Cons:

Setting up a SharePoint content management system is complex.

The same reasons organizations love SharePoint – simplicity, ease of use, improved collaboration – contribute to the platform’s common challenges, such as governance, taxonomy and scalability. In most cases, SharePoint needs a little help to meet the complex and ever-evolving objectives of today’s business world.

SharePoint can become the wild, wild west if you're not too careful.

Some of the most common causes for disgruntled SharePoint end users is that their platform suddenly became like the wild west. If taxonomy and governance rules are not kept up with, information can become unorganized. Suddenly documents are stored anywhere and everywhere.

 

The platform may not always be around.

For a while there, it seemed that SharePoint was dead. That Microsoft would be ending it with the rise of Office 365. Luckily, those fears had been squashed with recent investments from Microsoft in the future of the platform. However, like all platforms, there is always a risk that it will go away before you're ready.

Choose a SharePoint content management system.

We get it. Some of the cons for utilizing a SharePoint content management system may seem like too much to handle. But trust us, use the platform you're already paying for, and you'll really see why SharePoint shines in ECM. Success starts with you and understanding your organization. KnowledgeLake are the experts in SharePoint content management, and we can help you find the right questions and information so you can begin to structure your SharePoint.

Ready to find out how KnowledgeLake can work for you?

Request to speak with KnowledgeLake today.

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