KnowledgeLake
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SOLUTIONS / OIL, GAS & UTILITIES

Land records,
audit-ready.

Capture, index, and retrieve land and property records at scale — with a full audit trail on every document.

THE OPERATIONAL REALITY

Land records run the business.
Most still live in silos.

Deeds, leases, easements, right-of-way agreements, title records — scattered across shared drives, legacy systems, and paper files. Every ownership question or audit request means digging across systems that don't talk to each other.

KnowledgeLake unifies land records into one searchable, cloud-based repository — built on Azure, integrated with your GIS and land management systems. Your data stays in your tenant.

WHAT KNOWLEDGELAKE DOES

Every record, searchable.
Every action, traceable.

CAPTURE

Ingest at volume

Scan, index, and classify deeds, leases, and easements automatically — from any source, at any volume.

RETRIEVAL

Find any record in seconds

Search by parcel, owner, or record type. No system switching.

AUDIT

Full chain of custody, automatically

Every access, edit, and version logged. Know who touched a record, and when — on demand.

UNIFICATION

One repository, every source

County recorder files, legacy systems, field paperwork — consolidated into a single system of record.

INTEGRATION

Works with what you have

Connects to GIS, land management platforms, SAP, and Azure. No rip-and-replace.

DEPLOYMENT

Live in months

Overlay, not replacement. Teams operational in days.

DOCUMENT TYPES & VOLUMES

Dealing with complex documents.
We have you covered.

Document type Operational context Volume range
Land & title records Deeds, liens, ownership chains High-volume, continuous
Right-of-way & easements Access agreements, renewals Per active corridor
Lease records Origination, renewals, expirations Deadline-driven
Regulatory filings Audit files, chain-of-custody logs Deadline-driven
Accounting & AP Lease payments, invoices Hundreds / month
THE HIDDEN 80%

Where inefficiencies and bottlenecks occur.
The overlooked challenges to automation.

H01
Fragmented systems
Records split across recorder offices, drives, and legacy tools. No single view.
H02
Audit reconstruction
Proving who changed a record used to take days. Now it's a lookup.
H03
Missed renewals
Lease and easement deadlines tracked automatically, before they become exposure.
H04
Access control
Tiered permissions by role — landman, legal, auditor. Enforced at the tenant level.
H05
Payment delays
Lease terms matched to payments automatically. Fewer disputes, faster cycles.
H06
Knowledge loss
Parcel history stays with the record, not the retiring employee who knew it.
CLIENT SUCCESS STORY

US Imaging

US Imaging has indexed land records for counties nationwide for 50+ years. By 2023: a 10-million-document backlog with automation accuracy that needed to improve for high-stakes legal instruments. With KnowledgeLake, they built an AI & Verify model: confidence scoring that routes only uncertain fields to human review. Proven on San Bernardino County, one of the largest counties in the U.S. by land area. In 2025: 5.68 million documents processed, 31 counties in progress, backlog cut nearly in half.

"In our business, 90% accuracy is effectively 0%."

— Tina Arundel, US Imaging
99.9%
indexing accuracy on legal land records
18 → 4
indexing staff after automation
5.68M
documents processed in 2025
31
counties in active production

Let the work flow.

Skip the deck. You bring a document. See what your operations could actually look like in 45 minutes with your own docs.

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