Organizations often generate and process millions of paper documents a day, leading to hours of wasted time searching for and retrieving information. If your organization has multiple campuses or franchises, mailing and storage costs can reach exorbanant amounts as well. Enterprise Content Management, or ECM systems can improve productivity and increase cost efficiency while enabling collaborative information sharing.
As defined by the AIIM, ECM systems are the strategies, methods and tools used to capture, manage, store, preserve, and deliver content as well as documents related to organizational processes. ECM systems help organizations overcome a host of business challenges. But with so many of these systems out there, it’s tough to decision which one to choose. Here are a few tips on what when you’re ready to choose the best ECM system.
To preserve and safeguard your confidential company, customer or sensitive employee details, document management systems or ECM solutions offer increased security, preventing unauthorized access/use while enhancing information governance.
Take a look at this this checklist to get some high level guidance when creating or selecting an Enterprise Content Management system that’s tailored to your organization’s needs. (Read carefully. You might have forgotten something!) That way, you can avoid the document disasters, dissatisfied users, extra expenses and unhappy customers.
Download the checklist and dig in!