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MJB Wood Group, Inc.

Wood manufacturer cuts paper growth with KnowledgeLake ECM solution

MJB Wood was looking for a better way to process essential business documents such as payroll requests, payments to vendors, and legal documents. It deployed a KnowledgeLake ECM solution on top of Microsoft SharePoint to create an efficient, fast system for document management, which includes integration with a portal for sharing some documents outside the company’s network.

The Challenge

MJB Wood is a Texas-based company that supplies a wide range of wood products to the building products industry, including panels, plywood, moulding and millwork, and specialty products such as shelving, door cores, and drawer components. The company began business in 1975 as a local wood-products supplier. In the intervening years, it has grown into a major distributor with 200 employees, 13 sales offices, a large manufacturing facility, and hundreds of partners. It serves customers throughout the United States, Canada, Mexico, China, and South America.

A company with that kind of growth typically experiences growing pains, including the challenges involved in managing vital documents. For MJB, issues related to mountains of paper documents grew as the company expanded operations.

The Solution

MJB wanted a solution that would integrate with Microsoft SharePoint, which the company had recently deployed. It decided to implement a KnowledgeLake enterprise content management (ECM) solution after discussing its options with the company’s technology solutions reseller.

The initial KnowledgeLake deployment went smoothly and took about three months to roll out to several departments, including accounting, production, payroll, finance, and legal. MJB received assistance from KnowledgeLake to “train the trainer” so selected company staff members could get other employees up to speed quickly on the technology.

“We initially considered using the Documentum solution, but decided that the cost and complexity was overkill for our needs. Since we had already installed SharePoint, we felt strongly that KnowledgeLake would not only deliver the functionality we wanted, but would also integrate seamlessly with SharePoint to leverage existing technology.

Rama Sundaram - Director of Technology

MJB Logo

MJB Wood is a manufacturer and distributor of wood panels and components for the building products industry. It is based in Irving, Texas.

www.mjbwood.com

Texas, United States

Manufacturing

MJB Logo

“With the KnowledgeLake solution, we have one single place where documents are stored, and can search for and  retrieve a specific document in just a few moments.”

Rama Sundaram - Director of Technology

"We had to find a better solution for dealing with essential documents. We wanted to streamline key processes, such as AP payments, eliminate the need to store boxes of paper, and provide electronic indexing and visibility to documents across the business.”

Rama Sundaram - Director of Technology

Results & Benefits

Streamlined Content Management

The KnowledgeLake ECM solution helped dramatically streamline business processes at MJB. Information can be accessed much more quickly, there is far less handling of paper, and the company can now more easily share selected documents with partners through a secure portal.

Fast Access to Documents

The KnowledgeLake solution has helped MJB dramatically reduce the time it takes for employees to find information. Now there is one single place where documents are stored and can be searched for within the company. This has allowed MJB to become more productive.

Reduce Paper

The new ECM solution has allowed MJB to cut down on the amount of time employees spend handling paper documents, and to reduce the time and overhead associated with storing paper in boxes. The reduction in paper files also has allowed the company to put more office real estate to use for business activities instead of file storage.

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