Data migration is easy, right? Moving from a Microsoft SharePoint 2010 to a 2016 environment is like upgrading from Windows 7 to Windows 10 – you simply click “next” several times and you’re ready to play the latest version of Solitaire in no time, right?
Just like moving from an old home to a new one — you can’t easily collect your belongings then move them to the new house, immediately expecting everything to be in perfect order. It is not that simple.
If two different companies using SharePoint 2010 want to upgrade to SharePoint 2016, each business will have a varied experience. Both organizations will encounter special challenges, with different time frames and have distinctive measures for success. Like two separate families relocating from their previous residences to new ones, the plans and experiences will vary.
Whether you are transferring data or household furnishings, there are a lot of questions you need to ask yourself first. For example:
1.) Why are you migrating in the first place?
Answering this question might seem elementary, my dear Watson. However, without a clear purpose, there’s no way to discern if all of the energy and expense was justified after completion.
2.) What do you want to accomplish with the migration?
If you don’t know what the end goal is, you can’t gauge what success looks like. Not thinking through this question can result in extra effort and expenditures you didn’t count on.
3.) What does your taxonomy look like?
Creating a system to organize household paperwork, schedules, closets and household items is critical – unless you enjoy spending two hours searching for your favorite jacket or your insurance card. Designing a taxonomy, or a structural content management system, to manage various types of businesses content is just as vital.
4.) Will you want to maintain or change the original organizational structure in your new environment?
Before you move to a new abode, you look around your current living space to assess the contents of each room. What’s valuable? What you use regularly? What do you want to take with you? When you think about the new place, you also ask yourself, “How will we deal with issues within the new house? What might we need to address future issues?”
While evaluating your organization’s current structure and content, keep in mind the same types of questions. Consider what information stays and the long term needs of your new content management system as well as those of the organization.
5.) Do you need the older repositories to integrate with the new one?
Before moving into a new place, you also identify what’s broken, no longer used, or simply outdated so you don’t waste time, effort or money routing unnecessary contents.
Knowing exactly what you have, what’s valuable and what’s not makes the actual data migration much more productive for your organization. Consider what information stays or has outlived its lifecycle. Think about where older documents within legacy repositories will “live” if they are needed.
KnowledgeLake data migration experts are well versed in data migration best practices. The end result is more than just a new, extremely functional and effective repository for your organization. This digital transformation will provide you with an improved end-user experience that ensures a more productive workday.