Managing the quantity and variety of business content gets tricky when your enterprise is accumulating data at astronomical rates. With industry and government regulations for information retention policies becoming stricter, a records management policy, as part of an information governance plan, becomes paramount. But where do you start? Here are a few questions to consider as you embark on creating an information governance initiative:
1.) What do you want to achieve and address?
Establish the goals and scope of your information governance initiative. Identify the people who will be involved then set responsibilities as part of the implementation and integration so everyone involved has a clear idea of what to do.
2.) What should the policy and procedures look like?
Defining corporate policy and procedure is not only vital to success but also to the health of your organization. Addressing your organization’s data means defining policies pertaining to sharing and managing documents as well as addressing privacy and the lifecycle of records.
3.) Is your sensitive information secure? Are you sure?
Have you thought about how employees and your enterprise will manage sensitive internal and external data? Consider how information is stored, archived and destroyed to comply with legal and regulatory compliance rules. As for your company’s legacy data, determine what can be disposed and what should be migrated.
4.) Have you considered how you share information with third parties?
Have you considered how your organization will share information with third parties like external stakeholders, contractors and partners? Your information governance initiative will need a policy and procedure for what data can be shared with what parties. Ensure you are able to control what content can or shouldn’t be shared outside company walls.
5.) Do you have a “what if” plan?
What if your company encounters a data breach? Or loses information due to a disaster? Do you have a disaster recovery plan that includes steps for reporting information losses and security breaches? Your organization also needs to craft a business continuity strategy.
6.) Are you prepared to enforce this plan?
Once your information governance policy is created, the organization must ensure established policies are continually monitored. Conducting internal risk assessments to ensure security is critical.
With all of these factors to consider, you may be feeling a bit overwhelmed. Thankfully, Dr. Andrew Hutson, Sr. Director of Enterprise Solutions, can help. Listen to his recorded webinar as he explains how following a corporate program of Information Governance reduces costs, limits risk, ensures compliance, and helps you make smart decisions in the right place, at the right time, with the right people.
Protect your organization and business content.