From resumes and emergency contact forms, to I-9’s, W-4’s, e-mails and PDF documents — managing the employee onboarding process can be a mammoth task for a Human Resources department.
If your employee onboarding process is entirely manual, one employee has to make time to process a variety of paper documents the new employee completes. This task is not only time-consuming and tedious but increases the odds of unintended errors and typos.
Due to the information needed by the organization, HR professional must also be careful with sensitive data. Controlling and limiting access to employee records can be challenging when working with paper. How does a professional do so beyond locking the file cabinet?
In short, there is no easy way to manage documents with a paper-based process. Instead of becoming a strategic asset to an organization, HR professionals get bogged down tracking, storing and locating necessary forms.
The growing complexity of business challenges an HR department faces every day impacts an organization’s bottom line and long-term business goals.
Lighten the load
When organizations automate HR onboarding processes, they quickly realize a multitude of benefits such as:
- Saving time searching for necessary files and documents
- Increasing workspace while eliminating paper documents and file cabinets
- Transforming onboarding processes into a self-serving activity
- Ensuring compliance audits aren’t as time-consuming nor stressful
- Reducing the need for duplicate data entry and routing of information
When a business decides to automate HR onboarding processes money is saved and time is freed up for HR professionals to act as a guide more than an “enforcer.”
KnowledgeLake has developed award-winning capture and imaging solutions designed to help automate your HR onboarding processes and manage employee records with ease. Download the whitepaper, Document Management Solutions for Human Resources: The Impact of Automating the HR Onboarding Process to learn more.