According to The Paperless Project, “The United States has less than 5% of the world’s population yet consumes more than 30% of the world’s paper.” If that doesn’t make your head spin, consider this: “Companies spend more than $120 billion a year on printed forms, most of which outdate themselves within three months’ time.”
Saving paper saves energy, costs, and the environment. In honor World Paper-Free Day, we’re sharing some reasons on why bypassing the paper can not only be a big benefit to your business – it might also save your sanity!
We’ve got several ideas you can integrate into your workday to aid you in boosting the bottom line by cutting down the paper consumption.
Digitize information from the onset of a project
Instead of printing, scan documents and employ a data capture solution. This encourages sharing and collaboration which can help you save money by decreasing storage space.
A business can make great headway when securing their information even using basic capture capabilities. Implanting the data becomes easier to consume data – especially when it is stored in a secure space like in Microsoft Office 365 or SharePoint.
To increase transparency, use digital workflows instead of paper
It is much easier to keep track of assignments, monitor project progress, and identify opportunities for improvement if you employ a transparent process. This procedure also helps management make important decisions while also helping employees find what they need, when they need it.
Organize documents into your system
Paper costs are often related to the way a business organizes the data they need. Great savings can be made when a company thinks through the way they arrange their information. This enhances findability and can greatly increase productivity so employees won’t spend a great deal of time looking for misfiled documents.
Essentially, by scanning, indexing, and eventually migrating documents into a content management system (CMS) like SharePoint or Office 365, you can create a large, accessible library without the paper problem.
Simply adjusting to paperless methods in your own work habits or whole department will benefit your company. Of course, digitizing the entire business will provide the most benefits.