KnowledgeLake Presentations

Contract Management for SharePoint 2010 Webinar

The management of contracts within an organization has proven to be a mission critical business function. Managing contracts through the content life cycle, including content creation, collaboration and negotiation and obligation compliance can be complex. If these processes are not streamlined it exposes your business to inefficiencies and unnecessary risks.

In this recorded webinar you will discover how you can leverage SharePoint 2010 to create a comprehensive Contract Management solution.

Webinar: Realizing True Records Management with SharePoint 2010

At KnowledgeLake we often hear confusion on the true Records Management (RM) capabilities of SharePoint 2010. We brought together a series of experts to help you understand what SharePoint 2010 offers out of the box and how it can be extended to reach true DOD 5015.2 compliance, without externalizing content to a 3rd party repository. We were honored to have the Microsoft SharePoint Product Manager for ECM on the call, joined by our host, KnowledgeLake resident RM expert, Corro’ll Driskell and the CTO for our strategic partner and RM gurus GimmalSoft.

This webinar covered:

• How records management on SharePoint 2010 can lower cost and risk through transparent application of compliance policies and consistent disposition of content
• Why SharePoint will succeed in records management where other ECM platforms have failed
• Enabling automation of compliance processing utilizing SharePoint 2010 as a record management platform
• Help outline an enterprise approach for the implementation of SharePoint 2010 records management and where DOD 5015.2 certification fits for organizations

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Legacy ECM to SharePoint Content Migration

Are you using an outdated Legacy ECM repository? Learn how to center your business around SharePoint for a LOW COST effective option by migrating content from legacy ECM to a centralized SharePoint infrastructure. KnowledgeLake's Migration solution provides planning and analysis that address business as well as technical issues, including the costs associated with migration.

Consider the following questions:

• How much are you paying in annual legacy ECM maintenance fees?
• Are you paying maintenance for system that only a small percentage of the licenses are being use?
• Did you know that a company could purchase KnowledgeLake and SharePoint and migrate for less than the costs of the legacy annual maintenance?
• Does your current Legacy ECM system need to be upgraded?
• Is this really a migration in disguise?
• Do you have the necessary resources to effectively plan migration and validation efforts for all your Legacy ECM content?

Webinar - K-12 A Better Way for School Districts to Manage the Student Registration Process

Automate Processes, Eliminate Costs, Provide Information Access to Administrators and Facilitate Better Communication with Parents.

Complex processes, new regulations, and growing numbers of forms and documentation requirements mean student registration continues to challenge school districts.

Accounts Payable - The Killer App for SharePoint

Who would imagine that removing paper from the workplace would be more challenging than putting a man on the moon? That is the unfortunate reality in corporate financial processes that have historically been mired in labor and paper intensive process. According to IOMA, it costs the average company more than $12 to process a single invoice.

Accounts Payable departments are making great strides in automating their operations by leveraging Microsoft software already available in your organization. According to IOMA, world-class Accounts Payable departments can process upwards of 80,000 invoices per person per year. This efficiency translates into a cost savings of more than $3 per invoice.

These cost savings are derived from many factors including:

• Lowered transaction processing costs
• Improved payment accuracy
• Improved capture of payment discounts
• Streamlined audit and compliance processes
• Reduce IT infrastructure costs
• Eliminated or reduced storage costs

By utilizing Microsoft software that you already own, KnowledgeLake can help your Accounts Payable department achieve these efficiencies and cost-savings. We have helped hundreds of companies realize a full ROI in as little as 90 days.

"We now receive invoice approvals within hours of our initial request, rather than weeks, costs have dramatically decreased and we are able to process more invoices with less people," says Larry Bryant, AP Team Leader, Amdocs.

SharePoint Scalability: Storage Architecture is the Key to Scalability

The topic of scalability seems to often be a question when an organization is considering using SharePoint for a Document Imaging solution. Why is this a concern? And what can an organization do to eliminate this concern?

Most IT professionals know that poor database architecture can absolutely wreck the performance of an application. This is true for the logical design of a system but also of the physical storage implementation for a system. The storage architecture for SharePoint is certainly the key to enable SharePoint to be scalable.

Watch this presentation and learn about the architectural planning steps to implement SharePoint as a Document Imaging solution. This presentation will provide guidance targeted at the storage subsystem for a highly scalable SharePoint implementation. We will also discuss the reasons behind the recommended limits for SharePoint databases, techniques for monitoring scalability metrics and how to modify storage architecture to prevent poor performance.

Webinar: Leverage Multi-Function Devices with SharePoint for Document Management

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Centralized scanning of large volumes of documents can deliver tremendous cost savings for organizations. Yet, centralized paper processing is not the right answer for everyone, all of the time.

As multi-function peripherals have proliferated, the ability to capture paper documents at the source—getting them to work for you faster—is available to any organization. Discover how to utilize distributed devices with Microsoft SharePoint – and how they can benefit your organization.

During this webinar we cover:

• What are the a​dvantages and challenges of distributed document scanning?
• What multi-function device features are needed to integrate with SharePoint?
• SharePoint is web-based; do I need to deploy additional desktop software or hardware to get documents into the system?
• What is the most efficient way to index the documents?
• Do I have to scan one document at a time?
• Do I have to index the documents at the MFP?
• Do I have to key in every value?
• How do I find the documents once they are in SharePoint?
• What use-cases are NOT a good match for scanning from MFP’s?
• There is time at the end of the presentation where our document management experts have also answered attendees' questions.

Digital Signatures, SharePoint and Paper Based Approval Processes

Recorded webinar on Digital signatures and how companies are taking advantage of this powerful, cost saving and process improving technology.

Organizations invest millions each year in electronically automating their document based operations and business processes. Despite this, hard copy paper is still printed when a signature authorization is required on a document, requiring time consuming and expensive physical routing for signatures. This reintroduction of paper into the process prohibits an organization from realizing the true benefits of a fully electronic workflow.

Combine KnowledgeLake SharePoint document imaging, the conversion of existing paper to digital formats, and ARX CoSign® digital signatures and your paper based approval processes can be improved dramatically. Digital signatures on electronic documents enable signature-based approval processes to remain paperless while complying with regulations, expediting processes, and cutting costs.

During this presentation you will learn:

• How to eliminate paper based processes by applying standard digital signatures to electronic content, documents, or forms
• How digital signature can deliver up to $3,000 in savings for each employee user per year
• How digital signature can reduce approval cycle times from days to minutes while enhancing compliance